Auto-hide Ribbon : Automatically display your documents in full screen mode and hide the Ribbon completely. To do this, click the Ribbon Display Options icon in the top right corner of the Ribbon, then select a description option from the drop down menu: If you feel the Ribbon takes up too much screen space, you can manipulate a few steps to hide the Ribbon. For example, the Font group on the Home tab contains text editing commands for your text documents.Īlso some other groups have a small arrow icon in the bottom right corner, when you click on the arrow icon will show more different options. The ribbon contains many tabs, and you can find these tabs near the top of the Word interface window.Įach tab contains many groups related to commands. Word uses the tabbed Ribbon system, not using the traditional menu as before. Like other versions, Word 2016 continues to use features like Ribbon and Quick Access Toolbar - where you'll find commands to perform tasks, simple operations on Word, as well as Backstage View. Part 2: Working with the Word environment From the Start Screen screen, navigate and select Blank document to access the Word interface. Here you will be able to create a new document, select a template and access recently edited documents.
The first time you open Word, the Start Screen window will appear and appear on the screen. However, if you are a new user using Word or if you have a lot of experience using old versions of Word, it will take a while to get used to the Word 2016 interface. If you have used one of those versions of Word, when using Word 2016 you will feel it is quite similar. Word 2016 is similar to Word 2013 and Word 2010.
If you don't have the Office 2016 installer, you can download it and install it here. In addition, readers can see more video overview of new features in Word 2016 below:
Separate Quick Parts can also be created in Microsoft Outlook for use in email messages which can allow you to quickly build consistent responses to email enquiries you receive on a regular basis.ĭon’t forget to check out my other Microsoft Word articles here.In the following article, Network Administrator will show you how to navigate the Word interface and use some important Word 2016 features like the Ribbon, Quick Access Toolbar, and Backstage View. This is a nice easy way to quickly reuse content within Microsoft Word. Voila, the block of information is now inserted into your document.Click on the entry to insert it into your document.You will see your entry listed along with a preview.Create a new document, or open an existing document where you want to insert this particular block of information.Change the name to something more suitable so you can recognise it in the list.The Create New Building Block dialog box will appear:.From the menu select Save Selection to Quick Part Gallery.You can see in my Quick Parts I already have an image saved to reuse.Click the Insert tab and select the Quick Parts button.Now highlight the entire block of information you want to save and reuse.Use the formatting tools to format your text appropriately or insert an image as I have above.Essentially any text you include on a regular basis, you can use within Quick Parts. Tip: I use this feature for content which ranges from a long sentences through to multiple paragraphs. Type in the block of information you wish to save for future use, you can include the formatting you want to use and also an image if you prefer.Open Microsoft Word (I’m using Word 2016).To set up a Quick Part, follow these steps: Save reusable information as a Quick Part Use Quick Parts for simple information such as your contact details through to multiple paragraphs or content including visual elements such as images, photos, SmartArt, charts, shapes and more. Quick Parts allow you to easily insert reusable information in a document without having to type it each time.
It’s worth noting that there is also Quick Parts for Outlook which allows you to easily reuse text responses for email messages, see my article here. Quick Parts allow you to save pre-formatted blocks of text and/or images which you can then quickly insert into any document with a few clicks of the mouse. Drop-down menus are wonderful, but they won’t really serve the purpose for this particular user. The user had asked if a drop-down menu in Word would provide a quicker way to accomplish this task and so I’ve decided to use this as today’s topic where I will introduce you to Quick Parts in Microsoft Word.įirstly my response to the question was no, not really. Today I saw a question on an online forum where a user needed to insert the same name and address quite frequently into a Word document.